Office Manager

We are a young and exciting Belgian-American wearable health startup with offices in Antwerp, Belgium and New York, NY, USA. Our goals? To become a global wearable health leader, make the Byteflies brand eponymous with medical wearables, and be at the forefront of healthcare and clinical trial innovation. At Byteflies, we develop a software/hardware platform for medical research. Our product comprises wireless medical sensors and user-friendly software interfaces for managing and visualizing the gathered data through the cloud.

You are our office manager guru who will organize and coordinate administration duties and office procedures. With your outgoing personality and hands-on skills, you put the current and future employees first, by creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. 

 

Your responsibilities include:

  • Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, errands and others.

  • Schedule and take notes on meetings and appointments

  • Organize the office layout and order stationery and equipment

  • Maintain the office condition and arrange necessary repairs

  • Organize office operations and procedures

  • Ensure that all items are invoiced and paid on time

  • Provide general support to visitors

  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

  • Plan in-house or off-site activities, like parties, celebrations and conferences

Your skills and experience:

  • Proven experience as an Office manager or Administrative assistant
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills (English and Nederlands)
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Excellent communicator and team player

 We offer

  • Competitive salary
  • Rapid career development paths
  • Public transport reimbursement
  • Twenty paid vacation days
  • Laptop
  • Awesome co-workers
  • Great team events

 

Apply Now!